Know what you ordered, what arrived, and what you were billed for
Those three numbers disagree more often than anyone admits. An order is placed, part of it arrives, an invoice turns up covering some of what arrived plus something from a different delivery — and reconciling it becomes a monthly ritual performed from memory and email.
Capitán keeps the chain connected. A purchase quotation becomes an order, the order is received — in full or in part, as many times as reality requires — and a supplier invoice line points at the goods-receipt line it settles. What is on order but not received, and received but not invoiced, are answerable positions rather than estimates.
Receipts are inventory events, not paperwork
A goods receipt is an inventory transaction: stock arrives into a warehouse location, at a cost, on a date, against the order that ordered it. That is what makes purchasing, stock and the ledger agree without a reconciliation — goods received but not yet invoiced are visible as such rather than discovered at year end.
Supplier prices, applied automatically
Line prices resolve from the supplier’s own price list where one exists, falling back to the general purchase list, using the list in force on the document’s date. Supplier invoices also carry the checks the law expects — including verification of a Tax Authority allocation number where the invoice requires one, which protects your own input VAT deduction.
Ordered, received and invoiced are three different facts. Most systems only keep the third one honestly.
Partial receipt is the normal case, not an exception path. A line tracks the quantity received against it, and the order takes a partially-received status until it is genuinely complete.
